Job Description
Our Client is looking for a dynamic Office Manager to join their talented team in Malaga Spain. The role will be responsible for the day-to-day administration and operation of the office. The office manager will support in setting up a new office in Malaga and build an office and team spirit, working independently at times while collaborating with Malaga-based staff and other office management team members in other locations.
Duties
- Being the first person of contact in the office.
- Welcome visitors, dispatch phone calls, and manage incoming and outgoing posts.
- Act as the primary contact person for the landlord, and the subtenants if applicable
- Liaise with building management and external providers to ensure the upkeep of the office
- Support the Spain-based staff and visitors.
- Organize office celebrations and events
- Support organizing major organizational events taking place in Madrid.
- Update and communicate office policies/support creating and circulating new policies.
- Onboarding of new starters
- Understand and be able to help with IT systems
- Overview meetings organized in the office (order catering when requested)
- Support office contract renewal with the Head office Manager and Legal Advisor
- In charge of office Health & Safety – risk assessments, circulation of policies, organizing first aid and fire marshal training for staff
- As part of the Office Management & HR team support and contribute to other potential projects
Required experience/skills
- You have 3-5 years of relevant experience in an administrative function;
- You consider yourself a completer/finisher and have strong attention to detail.
- You are proactive and enthusiastic.
- You have strong problem-solving skills with a positive, can-do attitude.
- You enjoy juggling various tasks and you are able to prioritize effectively.
- You enjoy working with numbers.
- You can work as part of a team, to foster fruitful, and collaboration with stakeholders internally and externally.
- You have excellent written and verbal communication skills in English and Spanish.
- Languages: English + European Languages (Spanish/Portuguese)
What we offer
- The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
- A flexible work environment and a space to develop and challenge yourself.
If this sounds like the role for you, and you’d like to learn more, click apply now. Sankofa Talent Recruitment team will be happy to assist you.
Your application will be assessed within 3-5 working days. Please note that only shortlisted candidates will be contacted.
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