Job Description
This organisation sits within the education space supporting young people, their families and the community.
Duties
The Executive Assistant provides administrative support to the Principal of this school, contributing to the effective functioning of the school. Some of the responsibilities will include:
- Coordinate meetings in collaboration with the leadership team including coordination of attendees, organising pre-brief where required and record of minutes, as required.
- Maintain appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel. Ensure that the Principal has information required for each appointment.
- Liaison with other members of the school and Network around the scheduling and coordination of meetings and attending to meeting requirements to ensure the smooth conduct and support of meetings.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action, including the redirection of enquiries to appropriate personnel.
- Record and manage the record of the minutes for Principal and leadership team as directed.
- Maintain effective manual and electronic filing systems adhering to record management guidelines and system in place.
- Requested communications/documents ensure adherence to school Guidelines
- All incoming written correspondence is reviewed and prioritised with subsequent actions identified and distributed in timely manner; where relevant, timely and effective responses are provided to correspondence as required and or directed..
- Provide relief reception support to young people and front of house operation in the absence of administration staff.
- Respond to enquiries from staff, young people, parents and community members and address issues in accordance with the school procedures.
- Provide a welcoming and supportive environment for young people and families.
- Provide a welcoming environment for visiting consultants.
- Assist the leadership team with financial approval processes for invoices and credit card transactions.
- Provide assistance for the financial management of the school.
- Maintain appropriate records and prepare reports as required by the Principal.
- Develop and improve administrative practices to support school leadership.
Required experience/skills
To be successful in securing this opportunity you will have the following:
- Superior oral and written, interpersonal, stakeholder relationship management and conflict resolution skills.
- An understanding of information management at a governance level including demonstrated experience in professional standard minute taking.
- The desire to work in a fast-paced environment with a positive attitude.
- Highly developed organisational and time management skills.
- High level of initiative and problem-solving skill capacity.
- High standard of competency in all Microsoft Office and related applications.
- High level attention to detail.
- Ability to work cooperatively and flexibly to fulfil individual and team performance
- Collaborative team player with the ability to build quality working relationships
- A commitment to ongoing professional learning for self and others to enable further development of skills, expertise and teaching capacity
- Resilient and able to develop resilience in others with a high level of emotional intelligence
- Ability and willingness to travel if needed
Other
- Languages: Spanish, English + MS Office
- Inter-Personal skills
- References
If this sounds like the role for you, and you’d like to learn more, click apply now. Sankofa Talent Recruitment team will be happy to assist you.
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